Can I use the signature in Gmail or Outlook?

Yes. Copy the HTML output into your email client signature settings, or use the plain-text version if your client strips formatting.

Is the email signature generator free?

Yes. It is free to use without logging in, and there is no daily generation limit because the signature is generated in the browser.

Do I need a headshot?

No. A headshot is optional. Use one only if it fits your company style and your email client handles images reliably.

Where should the photo URL come from?

Use a public image URL. If you do not have one, create a professional headshot first and use that result.

Should I use HTML or plain text?

Use HTML when you want a styled signature with links and layout. Use plain text when your email client, CRM, or company policy strips formatting.

What should a professional email signature include?

Keep it short: name, role, company, email, phone if needed, website, and one or two relevant profile links. Too many links make signatures harder to scan.

Email Signature Generator

Name: ProfessionalHeadshot.io - AI Professional Headshot Generator
Brand: ProfessionalHeadshot.io
Rating: 4.8 (52 reviews)

Build a professional email signature template with your contact details, links, and optional headshot, then copy HTML or plain text.

Email Signature Generator

Email Signature Preview

Headshot Signature

To: noreply@professionalheadshot.io

Subject: An important business email

To whom it may concern,

This preview shows how your contact details, role, and professional identity will appear at the end of a business email.

Best regards,

YN

Your name

Position

T: +1 234 567 890

E: johndoe@example.com

W: https://example.com

What is an email signature generator?

An email signature generator builds a reusable signature block for business email. It keeps your name, role, company, contact details, links, and optional headshot in a layout you can paste into Gmail, Outlook, Apple Mail, or team onboarding docs.

Gmail signatureOutlook signatureSales emailRecruitingConsultingFounder intro

Email signature generator poster preview

How it works

1

Enter your contact details

Add your name, title, company, email, phone, website, LinkedIn URL, and optional headshot URL.

2

Preview the signature

Check the layout before copying so the hierarchy, spacing, and links feel right for business email.

3

Copy HTML or plain text

Use the HTML signature in Gmail, Outlook, or Apple Mail, or copy the plain-text version for simpler clients.

A clean professional email signature template

The layout gives your name, role, company, and contact details enough weight without turning the signature into a mini landing page.

Email signature sales outreach result preview

Optional headshot and profile links

Paste a public headshot URL if you want a more personal signature, and include the links that matter for your role.

Email signature minimal HTML result preview

HTML and plain-text output

Copy the HTML version for formatted signatures or the plain-text version for clients, CRMs, onboarding docs, and internal templates.

Frequently Asked Questions

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LinkedIn Headline Generator

Upload a resume PDF or enter your role, skills, and target job to generate LinkedIn headline ideas that are specific enough for recruiter search.

Join 50,000+ professionals

Upload a few selfies. Get 40–100 polished headshots in 15–30 minutes. No appointments, no studio, no awkward poses.